Saint Mary's

Academic Integrity Incident Report Form

Once a report is submitted, the formal process is engaged and faculty should refrain from discussing the incident with the student(s) or assigning a grade until a decision has been made by the AIO/ADO.
Please tell the student(s): "The AIO will contact you." 

When a member of the University community (faculty, staff, or student) believes that an academic offence has been committed, s/he shall make an online submission. The administrative support staff will review and send the case to the appropriate AIO. In the case of a second offence and the AIO has already met with the student previously, the case will be sent to another AIO, either in the same faculty or different faculty for review.

The AIO will set up a meeting (in person or virtually) to speak with the student. The AIO will consider all evidence and determine if there has been a violation of the policy. If it is a multiple offence, the decision will come from the ADO. The decision will be sent to the admin support staff and they will communicate the decision to the student, Registrar, Department Chair and the instructor. The student/staff/faculty are also notified of their right to appeal.

The incident and action are to be documented using the online Academic Integrity Incident Report Form. 

The AIO can determine if the violation warrants a severe sanction or a very severe sanction, at that point, the AIO must refer the matter to the ADO with a summary of the AIO’s findings and a recommended sever sanction.

The ADO reviews the case and may accept or reject the AIO’s recommendation and/or impose additional sanctions. The ADO has the authority to recommend very severe sanctions, but the decision to impose it will be left up to the Senate Executive.

If the ADO imposes severe sanctions, the ADO will notify the student in writing of the decision and sanction imposed. A copy will also be provided to the Registrar, Dean or Designate, Department Chair, instructor as well as the AIO. The student/staff/faculty will also be informed of their right to appeal.

If the ADO recommends a very serious sanction to the Senate Executive, the matter will be referred to the Senate Executive with a summary of the ADO’s findings and recommended very severe sanctions.

The Senate Executive may accept or reject the recommended very severe sanction(s). The student must be informed of the decision in writing and advised of their right to appeal. A copy of the decision will be provided to the Registrar, Dean and Designate, Department Chair, Instructor, the AIO and the ADO.

If appealing the decision made by the AIO, ADO or the Senate Executive, the accused may initiate an appeal by filling out an  online.

Appeals of decisions of the Senate Academic Discipline Committee may be made to the Senate Academic Discipline Appeals Board on specific grounds.

Documentation of all incidents and those not overturned on appeal shall be kept in the student's official file. This file is maintained in accordance with the applicable privacy legislation. Documentation on allegations that are not supported by the evidence as determined by the Academic Discipline Appeal Board, shall be destroyed.